Summer Camp-Style Registrations

Events with an initial headcount of spots followed by entering individual names are typically resident summer camps, although this setup is occasionally used for other types of events as well.

These events are configured with a schedule of registration and payment due dates that vary from event to event, council to council. Please review your event's Leader's Guide or council website for specific details on schedules for registration dates or payments.

Locate your Council's login page:  Council Login

 

How to Register

Registration for Summer Camp is a 3 part process.

  1. Provide estimated number of spots to reserve for each participant type, select campsite preferences (optional), and select group options if available.
  2. Make installment payments throughout the year.
  3. Add individual participants to the event and choose class schedules.

 

Part 1: Registering Unit for Summer Camp

1) Login and choose your event from the Events & Facilities Menu.

2) Click Add Event Registration.  If there’s no Add Event Registration button here,  you’ll need to contact your council to add your initial registration.

3) Select your event session from the available list.

4) Click Continue.

5) Start by entering your headcounts for each Participant Type. If the event has multiple Participant Types, you may see a small scroll bar on the right side of this section to let you view all available types.

6) If your event is asking for a Campsite choice or Group Options, the tabs along the top will be active. Visit each active tab and complete the information requested.

6a) Campsite Choices - Your group can choose your top three preferences for Campsites here.

6b) Click Save to continue.

7) Finally, click Save to continue the registration process.

8) Campsite Choices - Your group can choose your top three preferences for Campsites here.

9) Click Save to continue.

10) Drag and drop Available Options to the Current Options menu on the left. If there is a cost associated with the option, the $ sign will appear - hover over the $ for details on pricing.

11) When you are done selecting Options, click Save.

12) Option 1: Continue Event Registration:

  • Add a New Youth Registration or a New Adult Registration - This will be available once registration for individual participants starts for your event..

13) Option 2: Event Payment Options, Checkout:

  • A summary of items and fees in your cart is shown in the top right.
  • For an event with a payment schedule, your group will have three options:
    • Pay Minimum Required Amount
    • Pay Full Amount
    • Pay Other Amount - this must be an amount greater than the Minimum and less than the Full Amount.
  • Click Checkout.

14) All of your new purchases will now be in the Cart. Click on the Cart when you are ready to checkout.

IMPORTANT: Please remember to checkout soon after adding any registrations or changes to your cart. Your spots will not be reserved until you’ve checked out.

 

Part 2: Making Payments for Summer Camp

15) To make a payment on an existing registration, select your session from the Events & Facilities Menu on the Home Tab. Then click Add Payment.

16) In the Add Payment box, enter the amount you would like to pay either by adjusting the New Amount in Cart slider or typing the amount in the New Payment field.

17) Click Add Payment at the bottom and the payment amount will be added to your Cart.

18) All of your new purchases will now be in the Cart. Click on the Cart when you are ready to checkout.

IMPORTANT: Please remember to checkout soon after adding any registrations or changes to your cart. Your spots will not be reserved until you’ve checked out.

 

Part 3: Registering for Merit Badge Classes

19) Select your session from the Events & Facilities Menu.

20) Check your Payment Summary - if any payments are due before adding individual participants, you will need to add a payment to your Cart before you can add Participants and sign them up for Classes.

21) Click on Event Registration to begin adding Participants.

22) Add a new registrant from Your Roster by clicking one of the following:

  • To Add a Youth:
    • Above the Youth Registrations box, click + New
    • In the center, click + New Youth Registration
  • To Add an Adult:
    • In the center, click + New Adult Registration
    • Above the Adult Registrations box, click + New

23) Choose Participant - this list is pulled from Your Roster. If you do not see the name you want on this list, visit Your Roster to add them.

Your Roster Instructions

24) Choose Participant Type - this dropdown will allow you to choose the specific Participant Type if the event has more than one to choose from, i.e. Youth, Youth - Arrow of Light.

25) Click Create Registration to add the individual to the event and continue.

26) Complete data fields for the individual. Required fields are marked with a red asterisk. Data fields vary from event to event.

27) Click Continue to Pick Classes at the bottom or select the Classes tab at the top of this box.

28) Schedule classes for the individual by dragging Available Classes from the menu on the right to the Current Schedule on the left.

The Tentaroo Scheduling Tool prevents double booking - once a class is scheduled, all classes that conflict will disappear from the Available Classes menu.

29) Once the participant's schedule is complete, click Save to add your changes to the Cart.

Class schedules are not finalized until the order is submitted. It is best to register two or three individuals, then checkout to save their class choices before adding more participants.

30) Option 1: Continue Event Registration:

  • Add a New Youth Registration or a New Adult Registration

31) Option 2: Event Payment Options, Checkout:

  • A summary of items and fees in your cart is shown in the top right.
  • Enter Payment Amount (if partial payments are allowed) or Pay Full Amount.
  • Click Checkout.

32) Checkout - Review Items added from your registrations, change or delete Items, and make payment. You can add multiple Event Registrations to your shopping cart and pay for multiple events at one time.

Payment options include Credit/Debit Cards or, for some councils, eChecks. Contact your council if you need assistance making an alternate payment arrangement such as Unit Account payments or mailing in a payment. It is up to the council what payment types they will accept.

IMPORTANT: Please remember to checkout soon after adding any registrations or changes to your cart. Your spots will not be reserved until you’ve checked out.

 

Making Changes to Your Registration

33) Choose the event you wish to modify from the Events & Facilities list on the left.

34) Update Your Roster with current information or to add or remove a member from your group.

Your Roster Instructions

35) Click Event Registration to make updates to your registration. Review steps above regarding adding Registrants and selecting Classes.

36) Click Add Payment to pay on a balance. See Making a Payment to an Existing Registration above.

37) Click Change Registration to update your Participant Totals, choose different campsites (changes can be made until the council assigns campsites), or modify Group Options.

38) Use the Reports dropdown to generate a variety of reports for the event registration.

If your registration isn't showing up in these reports, you may need to checkout. Any items in your cart will not included in these reports.

  • Invoice
  • Participant Roster
  • Class Schedule, PDF
  • Class Schedule, Export
  • Requirements Completed
  • Blue Cards - Front
  • Blue Cards - Back
Please also note the Instructions button at the bottom left - this is a great place to get a refresher when you are working on a registration.

 


Other Event Registration Types

 

Individuals-Based Registrations

Spots-Reserved Registrations